Guidelines for Formatting and Submitting Papers

http://www.coling-2010.org/index.htm


(Last update: June 29, 2010 on Copyright Issues in Part Two)

The first part of this document gives the paper submission guideline. The second part gives the submission format for camera ready document.

Part One

Paper Submission for review

Papers should describe original work; they should emphasize completed work rather than intended work, and should indicate clearly the state of completion of the reported results. Wherever appropriate, concrete evaluation results should be included. Submissions will be judged on correctness, originality, technical strength, significance and relevance to the conference, and interest to the attendees.

All submissions will be considered for both oral and poster session; the decision whether each paper is scheduled into an oral or poster session will be made by the program committee. There is no short paper category at COLING 2010. The only short papers at COLING-2010 will be the demo papers .

Submissions presented at the COLING conference should mostly contain new material that has not been presented at any other meeting with publicly available proceedings. Papers that are being submitted in parallel to other conferences or workshops must indicate this on the title page, as must papers that contain significant overlap with previously published work.

Submissions must be in two-column format and must not exceed eight (8) pages of content, plus 1 additional page for references. Papers that exceed the 8 page limit on the content part will be automatically rejected. If absolutely necessary, in this initial April 22 submission only, you may use more than 1 page for references (i.e. you may submit 8 content pages plus any number of additional pages with references), but the final July 2 camera-ready copy must use only 1 page for references. You should use the Latex Style Files (tarred file) or   Microsoft Word document template supplied restrictions. Complete list of all the documents is given under Formatting Guidelines in Part Two of this document.

As reviewing will be blind, the paper should not include the authors' names and affiliations. Furthermore, self-references that reveal the author's identity, e.g., "We previously showed (Smith, 1991) ...", should be avoided. Instead, use citations such as "Smith previously showed (Smith, 1991) ...". Papers that do not conform to these requirements will be rejected without review.

Submission will be electronic. The only accepted format for submitted papers is Adobe PDF. The papers must be submitted no later than April 22, 2010 23:59 PDT (GMT - 7hours). . Papers submitted after that time will not be reviewed. No extensions will be granted.





Electronic submission

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Questions regarding the submission procedure should be directed to the email:  coling10pc@lists.stanford.edu .

Part Two

Paper submission for Camera Ready Version

This page provides links to style information and templates for Coling 2010 regular, poster and demo papers. All final camera-ready copy must conform to the format described here, and templates are provided to make this easy to achieve( More detailed camera-ready instructions is made available on May 28, 2010 )

Any questions regarding formatting and use of these style guidelines for camera-ready submissions, or any other aspect of Coling 2010 publication, may be addressed directly to the email: coling2010@mtlab.hit.edu.cn , or to the Publications Chairs, Lu Qin ( csluqin@comp.polyu.edu.hk ) or Zhao Tiejun( tjzhao@mtlab.hit.edu.cn ).

These guidelines may also be used for other kinds of papers (eg workshop papers). Authors should consult the relevant call for papers web pages for any specific requirements.

Formatting Guidelines

Authors are strongly recommended to use the style files provided here.

Manuscripts must be in two-column format , single spaced and in 11 point font size. It is very important to specify A4 format paper( 21cm x 29.7cm), and not to include page numbers. The complete text box should not exceed 15.8cm x 23cm with the top margin of 2.6cm, bottom margin of 4.0cm, and the column separator of 4mm.  The text box size and margins must be strictly followed to ensure ample space for page numbers and other labels for the proceedings. To ensuring printing quality, font size should be 11 point for all body text with not exceptions. Please read the detailed instructions to prepare for your paper.

Submission of camera ready papers must be through the electronic submission system as PDF files. As the LaTeX typesetting can have different behaviors on different platforms,  you must check your PDF in your PDF reader to make sure that the layout is in A4 format and within the text box limit.  A likely command to adjust in .sty file  is

     \setlength\topmargin{0.4in}  % the margin can be set to positive and negative values

For systems with Letter size as default output on Mac machines, you might need to add three lines in your .tex file right after the command \begin{document}

    % Coling10 Possible Adjustment for Mac using pdflatex: 3 lines

    \special{papersize=210mm,297mm}   % set to A4 paper

    \setlength{\pdfpageheight}{\paperheight}

    \setlength{\pdfpagewidth}{\paperwidth}

 

 

Page Limit

The page limit for Coling 2010 main conference papers must not exceed eight(8) pages of content, plus one (1) additional page for references. The page limit for demo papers is four (4) pages including all references. Demo papers can also use single-column format if it helps with the illustrations. Other workshop papers must follow the page limit set by the respective workshop chairs. All camera-ready submissions exceeding their respective page limits will be rejected.

Submission Deadline (Camera-ready)



The deadline for submission of the final camera-ready copy  is July 2, 2010 at 23:59 PDT (GMT - 7hours).  




Page length must not exceed 9 pages in total and the content (excluding references) must not exceed 8 pages for regular papers unless specified otherwise.


Copyright

There is no copyright transfer process when you submit the final version of your accepted paper. By default, by submitting your camera ready version, you are bound by the copyright rules of the publishers specified below.

1. Hard copy production: Regular papers will be published by Tsinghua University Press which reserves all the right for paper production (That is the same paper cannot be published in paper form in any other publications).

2. CD production. All regular papers, poster papers, and demo papers will be published in a CD by The Chinese Information Processing Society which has no copyright restrictions.

It is your responsibility to inform all co-authors (and if applicable, your and their employers) to this arrangement.

 

Posters

Size of posters will be specified later.

 

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